Government of the United States Virgin Islands Department of Education

Office of Human Resources

POSITION: Assistant Director Maintenance and Operations

DESCRIPTION

The Assistant Director of Maintenance and Operations works under the general supervision of the Director of Maintenance and Operations. The individual in this class will be responsible for all activities related to maintaining all facilities. The individual  is also responsible for ensuring compliance with all School Board policies and regulations, district and regulatory agency requirements and guidelines; and monitoring employee performance in achieving the department’s overall objectives.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Oversee the maintenance and functioning of building systems including mechanical, electrical, plumbing, fire/life safety, elevators, and controls/emergency management systems.
• Oversee maintenance, repair, modification, installation and construction by all maintenance staff inclusive of  laborers, electricians, carpentry, maintenance and maintenance mechanic.
• Oversee the development, implementation, and maintenance of standard operating procedures for facilities systems, emergency response, workplace services and general department policies.
• Oversee the periodic inspection of St. Croix Schools to ensure the completion of repair needed, proper working condition and general operating efficiency.
• Provide direction and guidance for all maintenance activities.
• Confer with Maintenance Supervisors on team schedules and estimating man-power requirements for completion of job assignments
• Enforce safety regulations.
• Establish or adjust operations to meet time lines using knowledge of capacities of equipment, machines and personnel.
• Implement measures to improve service, production, equipment performance and utilization and work conditions.
• Collaborate with internal and external personnel for the purpose of implementing and/or maintaining facilities.
• Develop and maintain a comprehensive preventative maintenance program.
• Develop priorities for planned maintenance projects.
• Coordinate response and actions for emergency situations.
• Assist with developing the budget, approve expenditures, and ensure that expenses are within budget limits.
• Perform personnel functions including evaluating, supervising, directing action and activities, and leading the division.
• Ensure that appropriate professional development activities are provided for personnel
• Evaluate projects, determine feasibility and scope of work and estimates material and personnel requirements.
• Demonstrate and guide supervisors in effective leadership and management strategies
• Inspect and approve work performed by internal staff.

Government of the United States Virgin Islands Department of Education

Office of Human Resources

POSITION: ASSISTANT DIRECTOR OF HUMAN RESOURCES

DESCRIPTION

This technical position requires someone with a clear and demonstrable knowledge of the major elements of Human Resources Management.  The Assistant Human Resource Director should have HR generalist knowledge,  and  be  versed  in  the  areas  of  benefits,  workforce  planning,  recruitment  and  staffing strategies, wage and salary administration, associate and labor relations, and local diversity initiatives. Workforce training and development is a key role of the Assistant Human Resources Director. This highly visible role assists in short and long term planning of the HR function and is heavily involved in executing the HR initiatives. This employee reports to the Director.

DUTIES AND RESPONSIBILTIES (NOT ALL INCLUSIVE)

• Supervises the district office;
• Assists in the preparation of reports;
• Assists with conflict resolutions and provides recommendations;
• Coordinates orientation projects for new employees;
• Provides confidential support;
• Assists with district and territorial certification of teachers;
• Provides leadership in the absence of the Director or on behalf of the Director as requested;
• Confers regularly with subordinate staff to review developments, problems, and plans of action;
• Advise and guide administrators and other supervisors in handling job performance concerns or in carrying out investigations of alleged employee misconduct;
• Confers with and assist legal counsel when necessary to assure appropriate and consistent decisions regarding employee disciplinary action;
• Attends Human Resources conferences;
• Supervises staff training and development;
• Makes recommendations to the Director for the adoption of additional laws, regulations or amendments to the existing laws and regulations;
• On a District or Territorial level, develops and administers various programs of environmental services, including the preparation of plans, budgets, and reports;
• Directs the day-to-day activities of the District in which he/she is assigned;
• Provide the administrative direction and serves as Assistant Director of the environmental
• Perform related duties as assigned

KNOWLEDGE, SKILL AND ABILITIES

• Considerable knowledge of employee benefits, workforce planning, recruitment and staffing strategies, wage and salary administration, labor relations and local diversity initiatives;
• Considerable knowledge of the process as it relates to the implementation HR Division’s programs, goals and objectives;
• Ability to locate resources to achieve the Human Resources mission;
• Ability to discern confidential and public information;
• Ability to instruct and impart knowledge;

POSITION: Assistant Payroll Director

DESCRIPTION

The Assistant Payroll Director works under the general supervision of the Payroll Director. Person in this class is responsible for supervising the daily activities of the payroll department to include developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with district and regulatory agency requirements and guidelines; and monitoring employee performance achieving the department’s overall objectives.

DUTIES AND RESPONSIBILITIES:  (NOT ALL INCLUSIVE)

• Knowledge of government’s accounting practices and procedures;
• Knowledge of governmental fiscal and accounting systems;
• Supervises Account Clerks and other clerical assistants involved in computation of payments concerned with payroll;
• Computes and pays deductions including state’s share of FICA, Worker’s Compensation, health and dental insurance plans and other monetary payments;
• Maintains documents to properly record computations;
• Conduct training for staff in payroll and fringe benefit payments and keep staff updated on changes in payroll processing;
• Prepares supplemental payroll for employees who were terminated or who have been taken off the regular payroll;
• Conduct meetings with department administrators to discuss payroll matters or other items involving overtime payments or other personal service items;
• Devises methods and modifies procedures for employees working on a variety of rate sheets with the Department with responsibility for the accuracy of all payroll manifests;
• Perform work with employees to complete payroll information requests from Social Security, attorneys, financial institutions and other outside sources;
• Perform related work as assigned.

KNOWLEDGE AND ABILITIES

• Knowledge of facilitating bookkeeping principles and methods;
• Knowledge of the principles of management and their application to the administration of government affairs;
• Ability to train and ensure that staff follows guidelines in accordance with Department’s regulations.
• Ability to apply and adapt established methods to varied bookkeeping transactions;
• Ability to direct the operation of assigned sections and programs;
• Ability to carry out complex oral and written instructions;
• Ability to exercise judgment and discretion in establishing, applying and interpreting division policies and procedures

POSITION: ASSISTANT DIRECTOR CTECH

DESCRIPTION

To plan, direct, and review the activities and operations of the Career, Technical and Adult Education Department; to coordinate assigned activities with other departments and outside agencies; to provide

highly responsible and complex administrative support to the State Director of Career, Technical & Adult Education; and to perform a variety of technical tasks including curriculum and staff development.

DUTIES AND RESPONSIBILTIES (NOT ALL INCLUSIVE)

• Develop, plan, and implement department's goals and objectives; recommend and administer policies and procedures;
• Coordinate department's activities with those of other departments and outside agencies and organizations; provide staff assistance to the State Director of Career, Technical & Adult Education; prepare and present staff reports and other necessary correspondence;
• Assist with and participate in the development of the department's work plan; assign work activities, projects, and programs; monitor work flow, review, and evaluate work products, methods, and procedures;
• Supervise and participate in the development and administration of the Career, Technical & Adult education department's budget; perform extensive documentation planning prior to budget development; direct the forecast of funds needed for staff, equipment, materials, and supplies; monitor and approve expenditures; implement mid-year adjustments;
• To assist in the selection, training, and evaluation of career and technical personnel as requested; provide and coordinate staff training; work with employees to correct deficiencies;
• Implement Career and Technical education programs and activities including curriculum and staff development; insure that all programs meet criteria and standards;
• Review and monitor procedures for material and equipment requisitions; recommend changes and modifications; keep abreast of current legislation;
• Respond to and resolve difficult and sensitive inquiries and complaints regarding Career and Technical Education programs;
• Establish procedures and guidelines for the development and operation of Career and Technical Education advisory councils;
• Participate or represent the state director in a variety of boards and commissions and participate in professional groups and committees;
• Coordinate and manage program of studies initiative;
• Assist in the administration of  the General Education Development (GED) testing services;

• Perform related duties as assigned.

KNOWLEDGE, SKILL AND ABILITIES

• Organizational and management practices as applied to the analysis and evaluations of programs, policies, and operations;
• Principles and practices of organization administration and personnel management;
• Principles and practices of budget preparation and administration;
• Pertinent federal, state and local laws, codes and regulations;
• General programs, policies, and practices used in educational organizations;